Over the past several months, I have been in the throes of a candidate tracking system selection and implementation process. It was a daunting task. There are hundreds of systems out there, and I had to narrow it down to the right one for BSG Alliance. We look at all of our software (our platform for doing business, as it were) as a strategic advantage. We needed a candidate tracking system that not only fulfills our needs, but does so better, faster, more efficiently, and more profitably.

At the end of the day, that system was Jobvite. And, interestingly enough, there was a writeup about Jobvite in VentureWire (subscription required!) today, which pointed out:

Jobvite Inc. hopes to make hiring more streamlined – and more viral.

And that viral part was the key.

Jobvite treats the entire organization as a recruiting machine, leveraging the social networks of all employees to build a pipeline of great candidates for open jobs. At its heart is the concept of a “Jobvite,” which you can liken to an invitation to visit a job posting on your career site. You send Jobvites to your employees and your social network, and, through the magic of viral marketing, you get your job postings in front of (potentially) hundreds, if not thousands, of candidates. Since we started sending Jobvites on Tuesday, we’ve had 4 candidates submit their resumes for some of our very important open jobs. That’s a pretty impressive return for what amounted to 15 seconds of work on my part to send out the Jobvites!

As far as tracking the candidates and requisitions once they’re in the system, Jobvite is excellent. It’s intuitive. It’s easy on the eyes (that is, well-designed). It was incredibly simple to implement. It’s flexible. It’s easy to customize. It allows you to manage “collections” of candidates, to make classification easier.

The customer service is phenomenal, and the longest we’ve waited for an enhancement or customization is 12 hours. The Interview Scheduling facility integrates with Outlook, but only on Windows XP or older, and it could use a little tweaking, including the ability to schedule ticklers directly from the system. That’s my only complaint. Everything else is really incredible.

Jobvite is targeted towards small and mid-sized businesses. It requires no software installation – it is a true Software-As-A-Service tool. Pricing is competitive – an all-inclusive setup fee, and an all-inclusive monthly fee (not a fee per hiring manager, per recruiter, per HR rep, per interviewer, etc.). That monthly fee allows every single employee in your organization to access and use Jobvite to automate and streamline the recruiting process. Did I mention that using Jobvite can make your entire recruiting process, from candidate identification to hiring, paperless? Think of the reams of paper and forests of trees you can save!

I have to thank Jen Overholt from Jobvite, as well as Hans Larsen, who have done an amazing job throughout the implementation process to work with us to make sure we have the right system for our needs.

If you want more information on the process, and the other systems we reviewed, please feel free to drop me a line at ktierney@bsgalliance.com. I’m happy to help!

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